GardaWorld is seeking a dynamic and experienced Procurement Manager to join our team. The successful candidate will play a crucial role in enabling business growth while pursuing cost reduction and process streamlining. This role involves spearheading the purchasing process from selecting suppliers to ensuring stock optimization, as well as providing guidance on sourcing and procurement processes.
The Procurement Manager will also oversee the stores’ function, working closely with internal and external stakeholders to ensure efficient procurement operations.
Job Summary:
The Procurement Manager’s main duty is to enable business growth while also pursuing cost reduction and process streamlining. He/She will spearhead the purchasing process from selecting suppliers to ensuring stock optimization, as well as provide guidance on sourcing and procurement processes. He/She will also oversee the stores’ function.
Key Responsibilities:
- Developing procurement strategies that are inventive and cost-effective.
- Leading all countrywide procurement efforts to enable efficient and effective spending.
- Working with business units/HODs to lead centralized direct and indirect sourcing and procurement efforts.
- Identifying and evolving best practices and transforming the company to be led by a center of excellence.
- Sourcing and engaging reliable suppliers and vendors.
- Negotiating with suppliers and vendors to secure advantageous terms.
- Reviewing existing contracts with suppliers and vendors to ensure ongoing feasibility.
- Building and maintaining long-term relationships with vendors and suppliers.
- Approving purchase orders and organizing and confirming delivery of goods and services.
- Advising management on ways to cut costs and on any discrepancies that may arise for decision making.
- Performing risk assessments on potential contracts and agreements.
- Controlling the procurement budget and promoting a culture of long-term saving on procurement costs.
- Preparing procurement reports.
- Coordinating with stores to ensure that goods delivered match delivery notes, invoices, GRNs, and purchase orders to ensure they conform to required standards.
- Ensuring zero stock outs for critical items to ensure continuity and availability to all sub-stores and branches.
- Managing and maintaining proper storage of inventory.
- Ensuring shipments and inventory transactions are accurate, approved, and authorized.
Principal Outputs of This Role:
- Coordination between Procurement Officers and Storekeepers across the country.
- Ensuring purchase requests have been prepared for all stock replenishments.
- Ensuring the team is keeping minimum and maximum reorder levels according to proper stock management principles.
- Managing the posting of received or issued items in the system within the day of the transaction.
- Ensuring goods into store meet required standards and correct quantities and prices.
- Ensuring all delivery notes and invoices are handed to the accounts department in a timely manner.
- Ensuring transfers and receipts are posted promptly and GRNs handed over to accounts for invoicing.
Authority: As per the Company’s Structure.
Accountability:
The Procurement Manager is accountable to the Head of Procurement & Fleet, East Africa, with dotted line reporting to the Head of Finance, Tanzania, for the responsibilities stated in this job description. These responsibilities will be monitored and managed through regular performance reviews and supported through the monitoring of KPIs as guided by Company HR Policies.
Competencies:
- Strong leadership and coordination skills.
- Strong negotiation skills for large commercial deals.
- Excellent interpersonal and teamwork skills.
- Analytical mindset with creativity to seek and encourage non-traditional approaches.
- Experience with modern sourcing and procurement systems.
- Quality control analytical skills.
- Proficiency in inventory software and databases.
- Planning skills.
Qualifications & Experience:
- Bachelor’s degree in Procurement, Supply Chain Management, Logistics, or a related field. A professional qualification in procurement is an added advantage.
- Minimum of five (5) years of working experience in a procurement role, with at least two years at a senior level.
- In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
- Knowledge of stock management practices.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).
- Good organizational and time management skills.
- Highly organized and detail-oriented.
- Desirable: Industry-recognized Supply Chain/Procurement certification such as CPSM from the Institute for Supply Management or equivalent from firms like the Chartered Institute of Purchasing and Supply.
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