How to write a cover letter
1.The purpose of a cover letter
2.How long should a cover letter last?
3. Match your cover letter with the work
4. What to include in your cover letter
5.What you should not include in your cover letter
6.Different types of cover letters
A cover letter is a single-page letter that includes your job application.
You should always include a cover letter unless the job announcement clearly states no.
The purpose of a cover letter
When writing a cover letter, you must:
mention the job (or type of job) you are requesting (or looking for)
show that your skills and experience match the skills and experience necessary to do the job
Encourage the reader to read your resume
end with a call to action (for example, request an interview or a meeting).
How long should a cover letter last?
Keep it short. A cover letter should be a summary of your resume, so do not write more than one page.
Match your cover letter with the work
Use a different cover letter for each job you request. Your cover letter must show that you know what the job entails and what the employer is looking for.
To do this, be specific about your skills and qualities. You must also show how they fit the needs of the job or organization.
Here are three simple ways to make your cover letter as specific as possible:
- Find out who to address
Try not to address your “To whom it may concern” letter. Find out the name of the person who will read your request. This may require a little effort, but it is worth it.
If you found the job in an ad, you will probably name a person to send the request. If not, call the employer or the advertiser and ask who to send the request to. The phone is the best, but email them if you can’t find a contact phone number.
If you discover the person’s name, do not use their name. Use “Mr” or “Ms” and your last name instead.
- Get more information about the job.
When you find out who your request is for, you can also try to contact that person so you can ask questions. This can help you match your cover letter (and resume) with the work.
You can ask:
Does work involve working as part of a team?
Who would you report if you got the job?
Can you tell me more about the type of person you are looking for?
Is there a job description I can see? (Just ask this if the job announcement does not mention a job description).
Write down the answers to these questions, as they can be used in your cover letter
- Get more information about the company.
Learn more about the company so you can adapt your cover letter for the job. Here are some tips:
If you know the name of the company, search for information online.
If the company has a website, visit it (especially its “About us” page).
If the company name does not appear in the ad, call the hiring agency or the advertiser and ask who the employer is.
What to include in your cover letter
Here is a list of things to include in your cover letter. To see examples of how to include these things, visit our curriculum examples and cover letter pages.
Your name and contact details.
Put your name and contact information at the top of your cover letter. You do not have to give your postal address, but you must include your email and telephone number.
Your email address should create a professional impression. Do not use an email address such as firstname.lastname@example.org.
If you don’t have a professional email address, you can do it with a free email provider. Make it simple: something that includes your first name and your last name is a good way to do it.
Your name and contact information.
Under your own name and contact details, you must include:
the name of the person you are writing to
your position or the name of your company
your contact information
If you have trouble finding this information, you can call the company to ask who should direct your request.
You can also use “To whom it may concern”, but it is best to use this only as a last resort.
The name of the job you are looking for
At the beginning of your cover letter, you need to say what job you are applying for.
You can do it only on one line (for example, “In relation to Request for the position of the Stock Controller”).